Privacy Statement

This privacy policy will explain how our organisation (Oivan Group Oy and it’s subsidiaries) uses the personal data we collect from you when you use our website.

Controller:

Oivan Group Oy (later “we”, “us” or “OIVAN”)

Ruoholahdenkatu 8

00180 Helsinki

tel. +358 40 730 7813

In any case you got an question about data protection at OIVAN, drop us an email to: myprivacy@oivan.com

Topics:

  • What data do we collect?
  • How do we collect your data?
  • How will we use your data?
  • How do we secure your data?
  • Marketing
  • What are your data protection rights?
  • What are cookies?
  • How do we use cookies?
  • What types of cookies do we use?
  • How to manage your cookies
  • Privacy policies of other websites
  • Changes to our privacy policy
  • How to contact us
  • How to contact the appropriate authorities

What Data Do We Collect?

Our Company collects the following data:

Job Applicants

We process the following personal data during the job application and recruitment process:

  • First name and surname
  • Email address

In addition to the above, we will process the following data to the extent you provide us with such data during the recruitment process:

  • Telephone number
  • Home address
  • Current employer
  • Education and work experience
  • Skills and know-how
  • Publicly available information on LinkedIn, Github and Twitter profiles
  • Information shared by you through CV and portfolio and other information and annexes you choose to provide us

Additionally, to the appropriate extent, we will save the following data during the recruitment process:

  • Assessment on your suitability to the position you have applied for or, with your consent, to other open positions in our company
  • Correspondence between you and us as well as data collected during the job interview
  • Possible information provided by your referees
  • Information on the progress of the recruitment and outcome thereof as well as implementation of the position possible related to the recruitment
  • Our possible feedback to you so that you can improve even more at work after the recruitment process

Collected data is used in order for us to process your job application (including, to carry out the recruitment process, to review your job application, to carry out the job interview and selection of the recruitment candidate) and keep in contact with you during the recruitment process, as well as support the possible orientation and beginning of the employment relationship.

The personal data collected consists primarily of the information that you choose to provide us. With your consent, information may be received from other sources as well, for example through references given to us by you.

Customers and Business Partners

If you are our customer or business partner, we may process the following personal data:

  • First name and surname
  • Organisation information including contact details
  • Role and contact details (email and telephone number)
  • Other information provided to us (e.g. customer feedback, registration to an event and subscription to newsletter)
  • IP address

Collected data is used in order for us to manage customer and partnership relations as well as marketing, implementing and developing services and events of Oivan.

The personal data is collected primarily within the context of governance and implementation of customer and partner relationship. Such data include also the information that the person chooses to provide us (e.g. when you sign up for an event organised by us or subscribe to our newsletter or when you visit our website).

Other Contacts or Via Our Chatbot

If you are in contact with us, for example, to ask about our services, to sign up for an event organised by us, or to order our newsletter, we may process the following personal data to the extent we have obtained such data from you:

  • First name and surname
  • Email address
  • Telephone number
  • Organisation name and contact details
  • Country
  • Role and contact details
  • IP address
  • Other information you choose to provide us (e.g. web address of LinkedIn profile)
  • Collected data is used in order for us to process your contact or request as well as keep in contact with you.

The personal data collected consists primarily of the information that you choose to provide us. In addition, data may consist information about your use of our website through cookies (read more about our cookie policy in “Cookies” below).

How Do We Collect Your Data?

You directly provide Our Company with most of the data we collect. We collect data and process data when you:

  • Register online or place an order for any of our products or services.
  • Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
  • Use or view our website via your browser’s cookies.
  • Chat with our chatbot
  • Give us a sales call

How Will We Use Your Data?

Our Company collects your data so that we can:

  • Process your order and manage your customer account.
  • Email you with special offers on other products and services we think you might like.

When Our Company processes your order, it may send your data to, and also use the resulting information from, credit reference agencies to prevent fraudulent purchases.

How Do We Secure Your Data?

We process personal data for only as long as required or entitled by applicable legislation.

We review the necessity of the data stored on a regular basis and erase any data when it no longer needed for the purposes mentioned above in this privacy notice.

We consider all personal data we collect to be confidential. Your data can only be accessed by the OIVAN employees or our group company employees when it is necessary for them to perform their work related to your data.

The network and equipment of OIVAN and its partners have been secured by using appropriate measures to protect the personal data against unauthorised access and accidental or unlawful destruction, alteration, disclosure, transfer or other unlawful forms of processing.

We may outsource our processing of personal data to external service providers. In such events we enter into appropriate agreements with the providers in order to ensure that your personal data is processed confidentially and in accordance with this Privacy Notice and any applicable laws.

Marketing

Our Company would like to send you information about products and services of ours that we think you might like. If you have agreed to receive marketing messages, you may always opt out at a later date.

You have the right at any time to stop our Company from contacting you for marketing purposes.

What Are Your Data Protection Rights?

Our Company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Our Company for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Our Company erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Our Company’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Our Company transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email:

Call us at: 

Email us at: myprivacy@oivan.com

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology

For further information, visit allaboutcookies.org.

How Do We Use Cookies?

Our Company uses cookies in a range of ways to improve your experience on our website, including:

  • Keeping you signed in
  • Understanding how you use our website
  • Google Analytics. We use Google Analytics for monitoring our website. In addition, Google saves cookies on our website under which Google monitors the use of its customers’ website(s). Read more about Google Analytics here and Google’s services in general here.
  • Twitter. We use Twitter for enabling the share button as well as user monitoring of our website. Read more about Twitter’s cookies here.
  • Facebook. We use Facebook for enabling the share button as well as user monitoring of our website.

What Types of Cookies Do We Use?

There are a number of different types of cookies, however, our website uses:

  • Functionality – Our Company uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
  • Advertising – Our Company uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.

How To Manage Cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy Policies of Other Websites

The Our Company website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes To Our Privacy Policy

Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 9 September 2020.

How To Contact Us

If you have any questions about Our Company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: myprivacy@oivan.com

Call us: +358 40 730 7813

Or sent us a letter to any of our offices (Addresses can be found from our website footer)